OFCS Information Regarding Weather Closures: Guidelines, Procedures and Notifications

Each year, with the arrival of winter, we receive a number of questions regarding the cancellation of school due to inclement weather conditions (“snow days”). The following outlines some of the guidelines and procedures used by Olmsted Falls City School District when determining if schools should be closed due to inclement weather:

 

  • The priority is to keep schools open and have students learning. 

 

  • The decision to close school is always made with student safety as our first priority.

 

  • Factors that are taken into account during the process of making the decision include  road conditions, building and grounds conditions, air temperature/wind chills, and weather forecasts.

 

  • In regard to cold weather or wind chill, please keep in mind that one variable that differentiates Olmsted Falls School District from neighboring districts (such as Berea, Fairview Park, North Olmsted and Strongsville) is that our District provides transportation services for all of its students and does not have a walking zone for students, like many of the surrounding communities. Because of this level of transportation service, there may be times when Olmsted Falls School District is able to remain open while other surrounding districts are forced to close.  However, extremely cold temperatures coupled with wind chill may force closure for our district at times to ensure the health and safety of students and staff.

 

  • When severe weather exists, school officials typically begin monitoring the situation at approximately 4:00 a.m. with key district personnel on-site to assess the condition of both roads and facilities. When road conditions are less than ideal, OFCS personnel are in direct communication with local safety forces and local road crews to determine whether buses can travel safely on our local roads. In most instances, if roads are deemed safe for travel by our fleet of buses, school will be in session for Olmsted Falls School District.

 

  • Olmsted Falls School District  makes every effort to make the final determination about whether or not to close the schools sometime between 5:450 – 6:15 a.m., and to communicate that information to parents and staff as soon as possible. Under some circumstances, the decision can be made further in advance (i.e. the night before), but most often a final decision comes in the early morning hours on the day of the closure. 

 

  • If schools do not close, ultimately, the decision on whether to send a child to school is the parents’ decision. If you choose to keep your child home due to inclement weather when school remains open, please plan to notify your child’s school building as you normally would if he/she will not be in attendance and the absence will be excused. 

 

  • NOTIFICATIONS - School closure information for OFCS will be communicated in this order:  1) via Twitter (follow @OFCSDistrict and @OFCSsuper), 2) via the OFCS voice/email/text alert system*, 3) via OFCS blog, Facebook and website, and 4) via local tv/radio news stations.

 

  • *OFCS Voice/Email/Text Alert System - The OFCS alert system (powered by Alert Solutions and PowerSchool) will automatically call the home and cell phone numbers associated with each student, and automatically send emails as well.  Text messages are only sent to those who have opted-in to receive them.  Parents have the ability to set personal preferences as to how they would like to receive communications regarding school closures. To review and, if needed, adjust your parent communication settings specifically for school closures, please follow these simple steps: 
    • Login to your existing PowerSchool Parent Account
    • Click on the “Alert Solutions 2” link located in the lower left corner of the screen.
    • Click on the “Contact Preference” tab, then scroll down to the “School Closure” section to adjust communication preferences accordingly. (To delete a contact:  Click on the “x” by any contact number or email to delete from “School Closure” category. To add a contact: Drag and drop from available Phone/Email/Sms(text) contact information at the top of the screen.) 
    • Please Note:
      • In order to receive text messages from OFCS, parents must opt-in by first adding the phone number(s) for texting under the “Subscriber Information” tab. You can then return to the “Contact Preferences” tab to drag and drop the phone numbers for texting (SMS) down into the School Closure section.
      • Communication preference changes need to be made separately for each individual student linked under your PowerSchool parent account.  Once you have completed the preference updates for your first student, simply click on the name of your next student at the top of the screen and follow above outlined steps again for that student.  

 





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Olmsted Falls City Schools26937 Bagley Road
Olmsted Falls, OH 44138